DMSMS & PARTS MANAGEMENT CONFERENCE | AUGUST 11-14, 2025 | SAWGRASS MARRIOTT | PONTE VEDRA, FLORIDA
Exhibit
Exhibit Booth Presales
Exhibit Booth Fees are $3,200 per 8'x10'*
* rates will increase to $3,500 per 8'x'10 after Jan 31, 2025
Exhibit Hall Capacity
- Submit your application online
- Balance owed is due within 30 days, or the Exhibit Manager will have the right to cancel booth space
- Choose at least 3 locations from booth map (in case your first choice has already been assigned)
8'x10' Booth Space Includes
- Two (2) Exhibitor Staff Badges per booth
- Standard 8-foot back drape and 3-foot side drape
- Attendee networking food functions in the Exhibit Hall
- Dedicated Exhibitor networking session
- Exhibitor listed on the exhibit map webpage
- Exhibitor description listed on website
- Exhibitor listed in the printed Final Program
- Exhibit Hall Security
- Lead Retrieval System
- Exhibitor Service Manual
NOTE: Booth space DOES NOT INCLUDE attendance at any of the conference sessions. You must register as an attendee to participate at any of the conference sessions.
Exhibitor Expectations
Confirmed Exhibitors will receive more detailed information on the following items:
- How to Submit Your Company/Organization Logo & Website
- Service Manuals
- Submit Exhibitor Prospectus
- How to Register Your Exhibit Staff Badges
- Registering Onsite Points of Contact
Floor Plan
ARCTOS, on behalf of DPMC, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.
Lead Retrieval
Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.
Exhibit Refund/Cancellation/Release of Space
If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager. ALL Exhibitor Booth rentals must be paid in full within 30 days of submittal, or, if registering for an exhibit booth within four weeks of the Conference, payment must accompany the registration. If Exhibitor Booth fees are not paid by these dates, space will be released.
In the event DPMC/ARCTOS must cancel or postpone the conference due to unforeseen circumstances, DPMC/ARCTOS will refund in full the paid exhibit booth fees. However, DPMC/ARCTOS does not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel and lodging. If the Conference is postponed, paid Exhibitors will be given the option to transfer their payment to the rescheduled dates or receive a full refund upon DPMC/ARCTOS’s receipt of the Company’s Booth cancellation, in writing, and within 4 weeks of the announcement of the rescheduled Conference dates.
(Unforeseen circumstances is used to describe an event that is unexpected and prevents DPMC/ARCTOS from continuing with the Conference.)
Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and DPMC reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.
PLEASE NOTE: If you are contacted by a third party agent, these agencies have NOT been contracted by ARCTOS to represent the DPMC Conference. Possible third party solicitations can include but are not limited to: Attendee Lists, Hotel Rooms, Exhibit Booth Materials, etc. Therefore, if you book with a third party, you do so at your own risk.